The operations platform for soccer clubs
From the permit you sign to the schedule on every parent’s phone.
TurfTime runs the operational side of a soccer club in one place: field time, permits, league changes, coach requests, rosters and the app families use. Volunteers spend less time on spreadsheets and email.
Illustration: the TurfTime administrator dashboard showing an action queue of capacity conflicts, league changes and coach requests, beside the TurfTime Team App on a phone showing a family’s next game.
One platform for everyone around the field
- Club administrators
- Field coordinators
- Coaches
- Parents & guardians
- Players
Where we fit
Four systems run a soccer club. TurfTime is the last two.
Registration forms the teams and the league builds the competition schedule. Most clubs already have both. What usually lives in spreadsheets and group chats is everything after that: getting every team onto a real field, and getting that schedule to the people who play on it. TurfTime handles both and brings the league schedule in automatically.
- STEP 1
Registration
Players sign up, families pay, teams are formed.
Your registration platform
- STEP 2
League scheduling
The league publishes the competition schedule.
Your league’s platform
- STEP 3
Club field scheduling
Permits become field hours. Practices, league games, requests and changes land on real fields.
TurfTime FMS + LeagueHub
- STEP 4
Coach & family app
Coaches, parents and players see the schedule the club booked and hear when it changes.
TurfTime Team App
How we make it easier
The work doesn’t go away. The busywork does.
Most clubs run on a few dedicated volunteers, a spreadsheet and a lot of email. Here is what changes when that work moves into one shared system.
What it gives back
Easier for everyone around the field
Schedulers
Time back every week
No retyping permits, no rebuilding the week in a spreadsheet, no chasing a moved league game. The weekly rebuild becomes a quick review of what the queue flagged.
Coaches
Answers without the back-and-forth
Request field time, reschedule a rained-out game, see who’s coming and message the team from one app, without waiting on a reply from the scheduler.
Parents & players
Always the current schedule
The schedule on their phone is the one the club actually booked, and a notification arrives when it changes.
Club leaders
Answers for the board and the city
Field usage, unused permit hours and cost per used hour without assembling a report by hand, and a process that survives a change of volunteers.
How it fits together
The system of record for a club’s field operations
Permits, league schedules and rosters come in. TurfTime turns them into playable hours, keeps league games and club bookings on the same fields, and gets the result to every coach, family and player.
What comes in
Venue permits
Permit files from cities, schools and facilities
League schedules
Published games, pulled in and watched for changes
Rosters & teams
Spreadsheets and setup sheets, previewed before import
TurfTime
One shared system of record
Field operations
Hours, bookings, capacity, conflicts, closures, cost
LeagueHub
Venue matching, change detection, reschedules
Club administration
Action queue, teams, approvals, reporting, audit
Who it reaches
Coaches
Field requests, reschedules, roster, offers, team email
Families
Schedule, availability, questions, guardians, chats
Players
Their own login, schedule and availability
Boards & cities
Usage, unused permit hours and cost per used hour
From permit to playable hours
Upload a venue’s permit and TurfTime reads the spaces, days, hours and rates and maps them to your fields. It remembers those mappings next time, checks new field addresses, and keeps a history you can undo.
Any permit, any venue. If TurfTime doesn’t recognise your city’s, school board’s or facility’s permit yet, send it to us. We’ll teach TurfTime to read it, and from then on it imports in one step.
- Permits on one list, plus a calendar of permitted hours with costs
- Book straight from a permit
- Cost per used hour, so unused time is visible
Are you using your permits?
Permit Usage shows which hours sat empty and what they cost. Permit Planning dials in next year’s request so you stop paying for time nobody plays on.
See what unused permit time costs you →Every field, every hour, and what needs attention today
One calendar shows practices, league games, requests and closures across all your fields. The administrator’s dashboard works like a to-do list rather than a report: over-capacity fields, bookings outside a permit, pending coach requests and games the league moved all land in one queue, with the fix a click away.
- Repeating alerts fold into one row you can snooze as a series
- Closures cascade to every affected booking
- An audit log records who changed what
Coaches get answers without emailing the scheduler
In the TurfTime Team App, coaches request field time, run coach-to-coach reschedules of league games, see who is coming, nudge families who haven’t answered and email the team. Administrators keep the rules and the approvals.
For coachesFamilies and players see the schedule the club actually booked
Parents see every child’s team in one place, answer availability, respond to the coach’s questions, manage guardians and join the team’s WhatsApp chats. Older players can have their own login. Nobody creates an account: access follows the club’s roster.
For familiesNew this fall
We ship every week
A selection of what has reached clubs since September.
Permit document import
Venue permit files become field hours. A new permit format? We teach TurfTime to read it.
Coach tools in the Team App
Field requests, game reschedules, team email and availability, all on the coach’s phone.
Player logins
Older players get their own sign-in, schedule and availability, without seeing offers or the directory.
Team chats
Coaches link the team’s WhatsApp groups and Communities, and families are guided in.
Families manage guardians
Parents add and update their children’s guardians themselves.
Next year’s team in one step
Create the next team up an age band, carrying the roster into tryouts.
Team schedule & cost
See each team’s bookings and what its field time costs.
Works without signal
The Team App stays signed in at a field with no coverage and returns you to where you were.
How it works
Step 1
Bring your club in
Import permits, fields, teams and rosters from the files you already have, with a preview before anything changes.
Step 2
Run the week
Allocate fields, approve coach requests, and work the action queue as league changes, closures and conflicts come in.
Step 3
Everyone stays current
Coaches, families and players see the same schedule in the Team App and their own calendars, and hear when it changes.
Built alongside real soccer-club operations
TurfTime is shaped week by week through hands-on use with the people who manage the fields, schedules and teams, from permit season through the last makeup game.
See how TurfTime would work for your club
Every club manages fields differently. Tell us about your programs, facilities and permits, and we’ll walk you through TurfTime set up the way your club runs.